Website Legal Information
Domain: covalent-iq.com
Last updated: 2025-08-14
1) Privacy Policy
This Privacy Policy explains how SBS Management Consultants s.r.o. (“we”, “us”, “our”) processes personal data in connection with the website covalent-iq.com (the “Site”). We are established in the Czech Republic and process personal data in accordance with Regulation (EU) 2016/679 (GDPR) and Czech Act No. 110/2019 Coll., on the Processing of Personal Data.
Controller and contact details
- Controller: SBS Management Consultants s.r.o.
- Registered office: Jaurisova 515/4, 14000 Praha, Czechia
- Company ID (IČO): 08621209
- VAT ID (DIČ): CZ08621209
- Commercial Register entry: C 322166 vedená u Městského soudu v Praze
- Email (privacy): contact@covalent-iq.com
- Data Protection Officer: Not appointed
2. What data we process and why
2.1 Running and securing the Site
- Data: server/access logs, IP address, user agent, date/time, requested resources; security telemetry used to detect abuse (including anti‑spam and bot‑prevention tools).
- Purpose / legal basis: operating the Site, preventing abuse and fraud, and ensuring availability (legitimate interests, GDPR Art. 6(1)(f)).
- Retention: typically 30 days (adjust if your hosting uses a different default).
2.2 Contact forms / inquiries
- Data: name, company, email, phone, message and metadata (time, IP), plus any information you choose to provide.
- Purpose / legal basis: responding to your inquiry (legitimate interests, Art. 6(1)(f)) or pre‑contractual steps at your request (Art. 6(1)(b)).
- Retention: kept for up to 24 months unless legal archiving requires longer.
2.3 Newsletter or marketing emails
We currently do not operate a newsletter. If introduced in the future, we will rely on your consent (Art. 6(1)(a)), present clear opt‑out options, and update this Policy.
2.4 Analytics (Google Analytics 4)
- Data: online identifiers, device information, interaction data, coarse location, and events; IP addresses from EU devices are handled per Google’s EU processing design.
- Purpose / legal basis: measuring Site use with your consent (Art. 6(1)(a)).
- Retention: 14 months for user‑level & event data (per GA4 settings). Analytics loads only after consent via the cookie banner.
- Google Signals / ads personalisation: not enabled.
2.5 Recruitment (if applicable)
- Data: CV/resume details you submit via the Site or email.
- Purpose / legal basis: evaluating your application (Art. 6(1)(b)) and compliance with legislation (Art. 6(1)(c)).
- Retention: usually 6 months after the process unless you consent to being considered longer.
We do not intentionally collect special category data via the Site and the Site is not directed to children under 16.
3. Cookies and similar technologies
We use cookies only as described in the Cookie Policy. You can change your preferences at any time via Cookie Settings.
4. Recipients and processors
- Hosting & infrastructure: Hetzner Online GmbH (EU/DE).
- Website & email delivery: WordPress + plugins (e.g., Elementor, Contact Form 7) and Microsoft 365.
- Analytics: Google Analytics 4 (Google Ireland Limited; Google LLC as applicable).
- Security/anti‑spam: Google reCAPTCHA (where implemented).
Where required by law, we may disclose data to public authorities.
5. International transfers
Some providers are based outside the EEA. Where data is transferred internationally, we rely on appropriate safeguards such as the EU–U.S. Data Privacy Framework certification or Standard Contractual Clauses together with supplementary measures. Details are available upon request.
6. Your rights
Under the GDPR you have the right to request access, rectification, erasure, restriction, portability, and to object to processing; where processing relies on consent, you may withdraw consent at any time. You also have the right to lodge a complaint with the Office for Personal Data Protection (Úřad pro ochranu osobních údajů, “ÚOOÚ”).
To exercise your rights, contact us at contact@covalent-iq.com. We may need to verify your identity.
7. Google services used on the Site
7.1 Google Analytics 4
Analytics runs only with your consent. You can withdraw consent via Cookie Settings. See the Cookie Policy for details.
7.2 Google reCAPTCHA (anti‑spam)
Where reCAPTCHA is displayed or runs in the background, Google may receive device and interaction data to provide this security service. Required notice: “This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.”
8. Data security
We apply appropriate technical and organisational measures to protect personal data, including encryption in transit, access controls, least‑privilege practices, and regular updates.
9. Changes to this Policy
We may update this Privacy Policy from time to time. The effective date appears at the top. Material changes will be highlighted on the Site.
3) Website Terms of Use
Welcome to covalent-iq.com. By using this Site you agree to these Terms.
1. About us
This Site is operated by SBS Management Consultants s.r.o., Jaurisova 515/4, 14000 Praha, Czechia, IČO 08621209. Contact: contact@covalent-iq.com.
2. Use of the Site
Use the Site lawfully and do not misuse it (e.g., attempt to breach security, scrape content, or disrupt availability). We may suspend access if you breach these Terms.
3. Information on the Site
Content is provided for general information only. While we strive for accuracy, we make no warranties that the content is complete, accurate, or up‑to‑date and we are not liable for reliance placed on it.
4. Intellectual property
Unless stated otherwise, all materials on the Site are owned by us or licensed to us and are protected by intellectual‑property laws. You may not reproduce or redistribute content without our prior written permission.
5. Third‑party links
The Site may link to third‑party websites. We are not responsible for their content or privacy practices.
6. Liability
To the maximum extent permitted by Czech law, we exclude all implied warranties and will not be liable for any loss or damage arising from or in connection with use of the Site, except where caused by our wilful misconduct or gross negligence or where liability cannot be excluded by law.
7. Governing law and jurisdiction
These Terms are governed by the laws of the Czech Republic. Disputes shall be subject to the non‑exclusive jurisdiction of the courts of Prague.
8. No e‑commerce
The Site does not include e‑shop functionality; any engagement for consulting services is concluded off‑site upon mutual agreement between professional counterparts.
9. Changes
We may revise these Terms from time to time by updating this page.
4) Legal Notice / Imprint (Základní údaje poskytovatele)
Operator (Poskytovatel služby):
- Business name: SBS Management Consultants s.r.o.
- Registered office: Jaurisova 515/4, 14000 Praha, Czechia
- Company ID (IČO): 08621209
- VAT ID (DIČ): CZ08621209
- Commercial Register entry: C 322166 vedená u Městského soudu v Praze
- Email: contact@covalent-iq.com
- Website: covalent-iq.com
Supervisory authority for personal data: Úřad pro ochranu osobních údajů (ÚOOÚ), Pplk. Sochora 27, 170 00 Praha 7, www.uoou.gov.cz
Note: We do not provide e‑shop functionality on this Site. Any engagement for consulting services is concluded off‑site upon mutual agreement.
5) How to Exercise Your Data Protection Rights (GDPR)
If you are in the EEA/UK, you can exercise your rights by emailing contact@covalent-iq.com. Please specify the right you wish to exercise and provide enough information to verify your identity.
Your rights include: access, rectification, erasure, restriction, portability, and objection to processing. You can withdraw consent at any time (for analytics).
We aim to respond within one month; this may be extended by two further months for complex requests. You also have the right to lodge a complaint with the Office for Personal Data Protection (ÚOOÚ), www.uoou.gov.cz.
6) Processors / Vendors (Website)
This list reflects our current stack for the Site. Where vendors are outside the EEA, transfers rely on the EU–U.S. Data Privacy Framework and/or Standard Contractual Clauses with supplementary measures as appropriate.
- Hosting / infrastructure: Hetzner Online GmbH (EU/DE).
- Content management: WordPress + plugins (Elementor, Contact Form 7); data stored on hosting.
- Email delivery: Microsoft 365.
- Web analytics: Google Analytics 4 — retention set to 14 months; Google Signals/ad personalisation disabled.
- Bot protection / anti‑spam: Google reCAPTCHA (on forms).